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RELIANT SABRE AND SCIMITAR OWNERS’ CLUB

CLUB RULES (v 3.1)

© RELIANT SABRE AND SCIMITAR OWNERS’ CLUB

(Recent changes in the text below are shown in RED)

 1. TITLE

2. OBJECTIVES

3. CONSTITUTION

4. COMMITTEE

5. MEMBERSHIP OF THE COMMITTEE

6. MEETINGS OF THE COMMITTEE

7. POWERS OF THE COMMITTEE

8. ABSENCE FROM THE COMMITTEE

9. MINUTES OF COMMITTEE MEETINGS

10. MANAGEMENT OF THE CLUB

11. CLUB SECRETARY

12. MERCHANDISE OFFICER

13. WEBMASTER

14. EDITOR

15. FUNDS

16. ELECTION OF MEMBERS

17. SUBSCRIPTIONS

18. NON PAYMENT OF SUBSCRIPTIONS

19. EXPULSION OF MEMBERS

20. ANNUAL GENERAL MEETINGS

21. NOTICE

22. AGENDA

23. VOTING

24. RIGHT TO BE PRESENT

25. OBSERVANCE & INTERPRETATION OF RULES

26. MOTORSPORT EVENTS

27. COPIES OF RULES

28. BADGES, BANNERS AND DISPLAYS

29. DISSOLUTION

1. TITLE

The name of the Club shall be the “RELIANT SABRE AND SCIMITAR OWNERS’ CLUB”, hereinafter referred to as “the Club”. (Return to Index)

2. OBJECTIVES

The objectives of the Club shall be:-

2.1 To further interest in motoring and motor sport.

2.2 To further interest in the Reliant Sabre 4, Sabre 6, Scimitar GT (or Coupé), GTE, GTC, SS1 SST and Scimitar Sabre, hereinafter called the “Cars” and any other motor cars which may be produced by the Reliant Motor Company in the future.

2.3 To further interest in the Middlebridge Scimitar.

2.4 To provide or facilitate the provision of merchandise and services to members of the Club in pursuance of the Objectives. (Return to Index)

3. CONSTITUTION

The Club is operated by the Reliant Sabre & Scimitar Owners Club Limited. The Company is limited by guarantee and is hereinafter known as “the Company”. Management of the Club shall be in the hands of the Directors of the Company and the Committee of the Club who are authorised, together with the paid officers described in Rule 4.3 to manage the Club on a day-to-day basis. These officers shall hereinafter be known as “the Committee”. (Return to Index)

4. COMMITTEE

4.1 The Committee of the Club shall consist of a maximum of twelve members and a minimum of seven.

4.2 The Committee may from time to time and at any time seek and ratify appointment of any member of the Club to be a member of the Committee, either to fill a casual vacancy or by way of addition to the Committee provided that the prescribed maximum not be exceeded thereby.

4.3 The Club Secretary, Finance Director, Membership Secretary, Webmaster, Editor and Merchandising Officer shall be paid officers of the Club and shall hereinafter be referred to as “paid officers”. The total membership of the said Committee will include the paid officers for the time being.

4.4 The duration of office for a member of the Committee of the Club shall be three years, except for the Competition Secretary and paid officers, whose duration of office will be indefinite subject to rules 8 and 19.

4.5 The Committee shall meet twice a year and on any other occasions as deemed necessary by the Chairman, [removed] or upon due notice being given by any member of the Committee.

4.6 The Committee shall have the power to appoint a Sub-Committee of not less than three committee members to meet on its behalf in respect of any matter which is specifically referred to such Sub-Committee.

4.7 The Committee shall have the power to temporarily co-opt a member onto the Committee pending formal appointment. Co-opted members will not count toward the total membership of the said Committee.

4.8 Resignation of Committee members shall be in writing or by email to the Chairman or by rota resignation at the end of the term of office under rule 4.4. (Return to Index)

5. MEMBERSHIP OF THE COMMITTEE

5.1 Any member of the Club may apply in writing for membership of the Committee on giving 60 days notice to the Committee prior to the Annual General Meeting when Committee renewals or replacements will ordinarily fall due. A nominated committee member shall review the member’s qualifications to sit upon the Committee and will make recommendations to the Committee accordingly.

5.2 Subject to the approval of the Committee as to suitability of the candidate, any member applying for membership of the Committee will be announced to the membership in the Club magazine published one month before the Annual General Meeting.

5.3 The supplement to the magazine shall include a voting paper which will include the names of any members applying for a position on the Committee on which the ordinary members shall vote by postal ballot.

5.4 Postal ballots will be required to be returned to the Club headquarters not later than seven days before the date of the Annual General Meeting. The numbers of votes cast will be counted and the names of the successful candidates will be announced at the beginning of the Annual General Meeting.

5.5 Unsuccessful candidates will be announced at the Annual General Meeting.

5.6 Any person who is not a fully paid up member of the Club shall be ineligible to hold office as a member of the Committee.

5.7 Any member of the Committee who is found to be acting in a manner not in the best interests of the management of the Club may be expelled in writing from the Committee whose decision shall be final, provided that any such member shall be given the opportunity to have his written or verbal explanation considered by the Committee before such expulsion. The Committee’s decision is final and expulsion from the Club may also be a requirement. (Return to Index)

6. MEETINGS OF THE COMMITTEE

6.1 The Club Secretary either of his own accord or by the direction of the Chairman shall unless otherwise agreed by all the Committee give at least fourteen clear days notice of all meetings.

6.2 The necessary quorum shall be seven Committee members including the paid officers. (Return to Index)

7. POWERS OF THE COMMITTEE

7.1 The business of the Club shall be managed by the Club Secretary on behalf of the Committee who may pay all such expenses of and preliminary and incidental to the promotion, formation, establishment and registration of the Club as they think fit, and may exercise all such powers of the Club, and do on behalf of the Club all such acts as may be exercised and done by the Club.

7.2 No regulation made by the Club in General Meeting shall invalidate any prior act of the Committee which would have been valid if such regulation had not been made.

7.3 Should the [removed] Committee [removed] be reduced in number to less than the minimum number prescribed [removed] in accordance with these Rules it shall be lawful for them to act as the Committee, only for the purpose of admitting persons to membership of the Club, filling up vacancies in their body, or of summoning a General Meeting of members but not for any other purpose.

7.4 Decisions of the Committee shall be made by two thirds majority. Each Committee member shall have one vote and the Chairman shall have the casting vote. Co-opted members will not be entitled to vote. (Return to Index)

8. ABSENCE FROM COMMITTEE

8.1 Any member of the Committee who shall, without sufficient reason, absent himself from two consecutive Committee Meetings may be called upon to resign his position with the Committee.

8.2 Any member of the Committee who shall attend less than one National event of the Club in any one year may be called upon to resign his position with the Committee. (Return to Index)

9. MINUTES OF COMMITTEE MEETINGS

All Committee meeting minutes shall be recorded by the Club Secretary. (Return to Index)

10. MANAGEMENT OF THE CLUB

The authority and responsibility for the transaction of the business of the Club for its management shall be vested in the Committee who, in addition to the powers and authorities by these rules expressly conferred on them, may exercise all powers and do all acts in furtherance of the objects for which the Club is established, other than those hereby or in the Articles of Association of the Reliant Sabre and Scimitar Owners’ Club Ltd. expressly directed or required to be exercised or done by the Company in General Meeting. (Return to Index)

11. CLUB SECRETARY

The day to day running of the Club shall be conferred into the hands of the Club Secretary [removed] who shall be appointed by the Committee of the Club. [removed] It shall be the duty of the Club Secretary to attend in person or by deputy all general meetings of the Club and all meetings of the Committee and to take minutes of the proceedings. Minutes of Committee meetings shall be distributed to each member of the Committee before the Committee meeting following and in good time for members of the Committee to act thereon. The said minutes will then be presented for confirmation at the following meeting and signed by the Chairman thereof. The Club Secretary shall deal with all Club matters administrative and otherwise between Committee and General Meetings. (Return to Index)

12. MERCHANDISE OFFICER

The Club may distribute merchandise regalia and parts of its own manufacture and manufactured by others to its members and to the general public and shall appoint a person to keep safe and to distribute the said merchandise. The merchandise officer shall be appointed by the Club Secretary or by the Committee in his absence. (Return to Index)

13. WEBMASTER

The Club may maintain an internet site in order to host a forum, advertise the Club, merchandise, other data or services to its members and to the general public and shall appoint a person to keep safe and to maintain the said internet site. The Webmaster shall be appointed by the Club Secretary or by the Committee in his absence. (Return to Index)

14. EDITOR

The Club may publish a magazine in order to advertise the Club, merchandise, other data or services to its members and shall appoint a person to edit and manage the publication of the said magazine. The Editor shall be appointed by the Club Secretary or by the Committee in his absence. (Return to Index)

15. FUNDS

All monies of the Club shall be banked in the name of the Club in accordance with the mandate and no disbursements shall be made therefrom except in accordance with the said mandate or the authority of the Committee or appointed Sub-committee. (Return to Index)

16. ELECTION OF MEMBERS

16.1 Persons who apply for general membership of the Club who are successful shall be known as Full or Junior Members for the duration of their membership which shall be renewable on an annual basis and shall only hold good after payment of the next subscription has been received in full.

16.2 There will be no waiver of membership fees except as decided by the Committee. Where the Committee invites a member to accept Life membership, the Full membership fees will be waived.

16.3 It is a requirement of Club competition that competing members hold Full membership status of the Club.

16.4 Persons shall be eligible for membership of the Club by applying on the prescribed application form. The membership types shall consist of:-

16.4.1 Full Members. Any person joining the Club who is over the age of 17 years at the time of joining. Full membership will entitle the member to all of the normal facilities of Club membership, including full voting rights.

16.4.2 Junior Members. Any person joining the Club who is under the age of 17 years at the time of joining. Junior membership will entitle the member to all of the normal facilities of Club membership, but will not give the junior member voting rights.

16.4.3 Family Members. Family membership will entitle member and spouse to Full Member status, including one full vote per membership. Family members comprising Full Member and spouse/partner plus any person under the age of 17 residing at the same address as the Full Member.

16.4.4 Honorary Life Members. The Committee shall be empowered to offer membership for life to Full Members of the Club who have accomplished outstanding achievements in the performance of Club duties or have shown dedication to the Club

16.4.5 Retired Members. Any person joining the Club who is over the United Kingdom state retirement age at the time of joining or who subsequently achieves the United Kingdom state retirement age. Early retirement outside the published United Kingdom state retirement age will not make a member eligible for Retired member status. (Return to Index)

17. SUBSCRIPTIONS

The rate of subscription shall be published in the Club magazine SLICE and is subject to annual review. New members shall be required to pay a joining fee which shall also be published in the magazine. (Return to Index)

18. NON PAYMENT OF SUBSCRIPTIONS

Any member of the Club who has not paid his or her subscription within two clear months of the date on which it became due will be taken off the Register of members forthwith. Any member whose subscription is in arrears shall be ineligible to take part in any competitions organised by the Club. (Return to Index)

19. EXPULSION OF MEMBERS

Members deemed to have acted in a manner not in the best interests of the Club may be expelled by letter in writing from the Committee whose decision shall be final, provided that any such member shall be given the opportunity to have his written explanation considered by the Committee before such expulsion takes place. (Return to Index)

20. ANNUAL GENERAL MEETINGS

The Annual Meeting of the Club which shall be known as the ANNUAL GENERAL MEETING will be held within the timescale set out by the Companies Act and will normally be held in April of each year unless by special resolution the date is amended.

20.1 To receive a statement of the Club’s income and expenditure for the previous financial year.

20.2 To receive a report of the activities of the Club during the said year.

20.3 To adopt the Committee members to replace those resigning in accordance with rule 5.

20.4 To consider any special business. (Return to Index)

21. NOTICE

Members shall be notified of the date of the Annual General meeting by advertisement in the Club magazine SLICE. (Return to Index)

22. AGENDA INDEX

22.1 If 10 members or more wish to put a resolution to the members at the Annual General Meeting then this must be notified to the Committee not less than 90 days prior to the AGM. Such resolution to be signed by all members who must be fully paid at that date and subsequently at the AGM.

22.2 A copy of the Agenda shall be available to each member upon application at least five days prior to the meeting, but the fact that any member has not received a copy of the Agenda shall not invalidate the proceedings. Business which is not included in the Agenda shall be discussed at the meeting under Any Other Business if time permits. Should the proposer of any motion fail to move a Resolution in respect of the relevant item on the Agenda, then any other member shall be entitled to do so.

22.3 A copy of the Agenda as described in 22.2 shall be published on the Club website at least five days prior to the meeting. (Return to Index)

23. VOTING

Every Full member with a right to be present may exercise one vote. Voting by proxy will be permitted so long as the person exercising the proxy vote is a Full member of the Club. Decisions must be by two-thirds majority. (Return to Index)

24. RIGHT TO BE PRESENT

No one can take part in General Meetings unless he is a duly elected full member of the Club under Rule 16 and has paid his subscription according to these Rules. (Return to Index)

25. OBSERVANCE & INTERPRETATION OF RULES

25.1 Every member binds himself to abide by the Rules of the Club, and also by any modifications thereof made in conformity with such Rules, and also to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of these Rules.

25.2 The Committee is empowered to make alterations to the rules where change is deemed to be necessary. (Return to Index)

26. MOTORSPORT EVENTS

All motor competitions organised by the Club shall be held under the Rules and Regulations of the MSA Ltd as laid down in the MSA Yearbook for the current year and the competition rules of the Club. Any member convicted of any offence contravening the Rules and Regulations of the MSA and the Club arising out of his being in charge of a motor vehicle in any Club event shall thereupon be liable to expulsion from the Club under Rule 19. Any disputes will be resolved by the Committee in session in accordance with the Regulations laid down by the MSA. The decisions of the Committee will be final. (Return to Index)

27. COPIES OF RULES

Every member shall be furnished with a copy of the Club Rules and Regulations on election. (Return to Index)

28. BADGES, BANNERS AND DISPLAYS

28.1 No Badge or banner purporting to represent the Club shall be displayed if it is not approved by the Committee of the Club.

28.2 The badge or banner approved by the Club shall not be used by any person whatsoever without the express permission of the Club.

28.3 Anyone using the Club badge for financial gain shall be required to pay a royalty to the Club for each occasion that the badge is used. (Return to Index)

29. DISSOLUTION INDEX

The Club may be dissolved at the discretion of the Directors of the Company. If the Resolution of Dissolution be duly passed, the Committee shall forthwith liquidate the affairs of the Club and if there be any surplus assets on realisation these shall be distributed to another company with similar objectives to the company. The members shall not be entitled to receive any payment out of such assets. (Return to Index)

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